Featured Photographer: This Modern Romance
You’re down to the wire and pretty certain all the final wedding plans are in place. But “pretty certain” isn’t good enough. Check out these important to-do items, and then be definitely sure you have everything together before you big day.
1. Confirm final details and logistics with your vendors
Pick up the phone and re-confirm every single detail with all of your vendors, including the date, time, and location of the wedding. Be sure to give each vendor the contact information to reach your point of contact. (You’ll be way too busy to manage communication and logistics on the wedding day!) Also, make sure your photographer has the shot list, your DJ has the list of songs to play, and the venue is aware of each vendor’s arrival and set up times.
Also, your drivers should receive the final schedule along with a list of names, phone numbers, and addresses for pickup and drop off. On the other hand, make sure you get your limo driver’s cell phone number in case you leave something in the car or need to change your exit time.
2. Make sure everyone knows when the wedding will end
Confirm the wedding’s end time with your venue and double check what time the location should be cleared out so you can update each vendor with this information and avoid any unexpected overtime fees.
3. Confirm the day-of schedule and communicate the details
Share the schedule, a list of special duties, and important contact information with your parents, the wedding party, and your wedding coordinator. A helpful way to stay on schedule is to provide a document with call-times for all the key players on your wedding day.
Expert Tip: Assign a supervisor for your wedding day. Have a well-organized and reliable relative arrive early to the ceremony and reception locations to make sure all the details are in order.
4. Create a photography schedule for the wedding day
This is a perfect way to keep the show moving smoothly. For instance, if the bride and wedding party are to be photographed at 3:30 p.m., this means they should arrive to the location at 3:15 p.m. fully dressed, and be ready to shoot.
5. Prepare final vendor payments and cash tips
All final payments and cash tips should be placed into individual envelopes for each vendor. Designate a trusted friends or relative to distribute the envelope on the wedding day. Ask him/her to greet each vendor and be the point-of-contact for questions.
It’s also a great idea to bring extra cash with you in case you need it on the wedding day. As vendors collect their final payments, have each one sign a note indicating receipt. In case anyone claims they did not receive payment, you will have proof that payment was submitted.
6. Before the wedding day, have all wedding items in order
Have wedding items delivered to the reception site before the wedding, including wedding favors, toasting glasses, cake knife, etc. For any items going to the ceremony location, ask a trusted friend or relative to make sure everything gets there before guests arrive.
7. Double check all your wedding day attire
Have your jewelry, hosiery, shoes, etc., all set in one place to make getting dressed on your wedding day a simpler task.
For your final dress fitting, don’t forget to bring with you all the undergarments you will actually wear on the wedding day. This way, you can be sure that there will be no possibly embarrassing wardrobe malfunctions (e.g., panty lines or a clingy dress).
At home, prance around in your wedding shoes a few times to avoid getting painful wedding-day blisters that will have you feeling uncomfortable all day long.
Also, consider any additional clothing items you and the groom might need. It may be helpful to write everything down, including the items you are certain you would never forget.
8. Remember your marriage license
You can’t get married without your marriage license, and your officiant won’t be able to provide it for you, so make this a top priority!
Before the wedding, appoint someone to hold on to your signed marriage license until the end of the evening so it doesn’t get lost.
9. Arrange transportation home for the wedding party
Don’t have your wedding attendants stranded at the wedding location. If they have plans to share transportation on the way to the wedding, make sure everyone also has a ride home at the end of the night.
10. Assign someone to take care of the wedding gifts
Ask a trusted friend or relative to take your presents home after the wedding. Give him/her a house key so they can have your gifts there for you upon your return from the honeymoon.
11. Prepare an emergency kit for the wedding day
Your bridal emergency kit should include all the important little things that you might need to address any minor accidents (e.g., Band-Aids, stain remover, breath mints, and sewing needle and thread).
12. Get ready for the honeymoon
Pack for your honeymoon and call to confirm your travel reservations, be sure all the important travel documents are safe and secure where both you and your fiancé can locate them. It’s better if you both know where they are because two heads are always better than one!