Wedding Rental Contract: Key Elements to Cover

Make sure to address the following points before you sign the contract with your wedding rental supplier!

  1. The deposit amount and due date, as well as the remaining balance and due date. (The norm is a 50% deposit.)
  2. Date and time for delivery. (Make sure to confirm that these times work for you and also your wedding venue.)
  3. Date and times for disassembly and pickup. Make sure to confirm that these times work for your wedding venue.
  4. Fees for delivery, setup, breakdown, and pickup.
  5. Rates for setup arrangements. The company should send a representative to be on-site throughout the setup, in case any problems should arise.
  6. Details on insurance. If a vendor does not have their own insurance, then it is a red flag.
  7. Is it possible to obtain additional insurance? Note: this may be a good option to consider if you are renting sterling silverware or fine china.
  8. Detailed description of all rented goods and quantity. Crosscheck the company’s list with yours, so that no item is overlooked or double charged.
  9. Rates for any damaged, lost, or stolen items.
  10. Terms for overtime fees.
  11. Cancellation and refund policy.

Featured Cover Image: Rachael Hall Photography

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