Wedding Reception Checklist: Things to Do

This is the ultimate checklist of everything you need to plan your dream wedding reception.

1. First Things First

  • Pick the wedding date.
  • Choose your reception theme.

2. Wedding Venue

  • Book and reserve a reception venue.
  • Verify with your reception venue to make sure your vendors will have access to the site when they need it.
  • Drop off favors, place cards, guest book, toasting flutes, and all other reception items at the venue before the wedding day.

3. Plan Your Wedding Reception Food and Beverages

  • Hire a caterer if needed.
  • Attend a tasting event.
  • Finalize the menu and service details with caterer.
  • Choose your beverages including soft drinks, wine, champagne, and liquor.
  • Give final head count to the caterer. Confirm set-up instructions and menu items.
  • Figure out dessert for the reception.

4. Wedding Cake

  • Hire a wedding cake vendor.
  • Make an order for your wedding cake.
  • Confirm details such as head count, delivery time, and location with wedding cake vendor

5. Wedding Reception Music

  • Hire a band or a DJ. Select MC.
  • Select songs for introductions, first dance, cake cutting, father & daughter dance, anniversary dance, and last dance.
  • Compile a list of “must-play” and “do-not-play” songs.

6. Flowers

  • Hire a florist.
  • Confirm number of bouquets, boutonnieres, and centerpieces with your florist.
  • Make a list of who will get bouquets, corsages, and boutonnieres. Have someone oversee this on the wedding day.
  • Confirm delivery location, time, and setup arrangements with your florist.

7. Photography and Videography

  • Hire a photographer.
  • Hire a videographer.
  • Confirm location, date, and time with your photographer and videographer.
  • Create your must-take photo list.

8. Rentals

  • Find rentals suppliers if you need to rent chairs, tent, furnitures, dance floor, etc..
  • Finalize and confirm your order for event rentals.

9. Other Important Wedding Reception Items

  • Order wedding favors.
  • Create a reception timeline.
  • Creating reception seating chart.
  • Prepare your toasts.{"url":"","count":103})


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